All SAP shopping carts, excluding those for LVPOs (Low Value Purchase Orders) less than $2,500 in value, must be authorized by an appropriate University financial authority, depending on the funding source of the transaction, before being submitted to the Supply Chain Service Center.

General Funds

General Funds shopping carts (including gift account funds) should only be submitted with the understanding and approval of the department chairperson.

The department chairperson may delegate this authority to other appropriate departmental financial personnel authorized to approve departmental expenditures, although certain substantial or unusual shopping carts may require the department chair's approval as determined by the Supply Chain Service Center.

Sponsored Research Funds

All shopping carts involving sponsored funds must have the approval of the principal investigator. Such approval may be delegated to appropriate departmental financial personnel authorized to approve expenditures to specified grants/contracts in accordance with departmental policy.

All shopping carts using sponsored funds, for the purchase of equipment valued at $5,000 and greater, need to have the approval of the department chairperson.  Such approval may be delegated to appropriate departmental financial personnel authorized to approve expenditures to specified grants/contracts in accordance with departmental policy.

Shopping carts for certain items may need the approval of Divisional Business or Research Administration offices before being submitted to the Supply Chain Service Center. Please check with these offices for additional information.

The Supply Chain Service Center reviews all shopping carts, and determines that the proper approvals exist before initiating a procurement transaction. Additionally, The Supply Chain Service Center may independently inform appropriate additional University officials of transactions (i.e., deans, vice presidents or general counsel) prior to their completion.